You must know these Pros and Cons of SharePoint

Are you looking for software that will improve your productivity? Are you looking for a way to communicate and collaborate at your firm?

You might want to explore it a bit more because of the amazing benefits of it. This will help to make sure you invest in the right platform for a longer interval.

Is it a good choice for your business. Are you going to make the right investment?

We can help you make the right decision by showing you features and benefits.

What is SharePoint?

Microsoft has a web-based platform called Microsoft SharePoint Online. It works with Microsoft Office to share files. It is a document management system.

It is possible to coordinate and communicate in a secure workspace with the help of microsoft office. You can build tasks, track schedules, and get information about the projects.

The method to use SharePoint:

  • Go to microsoft365 as admin and choose the apps in the menu.
  • Click on the page to create it.
  • The team site should be chosen.
  • The design of your website can match your requirements.
  • Correct details include name and description
  • Click on Finish to complete the setup

Why are SharePoint document libraries vital?

They are used as a containing space for your members lists. The ability to have a separate library for every client, internal department, and partner is offered by SharePoint. Users have access to the documents when they click on the library.

The best way to use the document library is by using the above methods.

  • The Documents can be chosen in the left- vertical pane.
  • To add new items, choose new. In the current library folder, you can drag and drop files.
  • You can open a Microsoft Office file with the app.
  • You can change the file with other members at the same time. You can still check out a file and stop others from working on it at the same time.

What is the purpose of SharePoint?

1.      SharePoint Lists

You can manage the information using sharepoint lists and libraries. SharePoint lists are similar to spreadsheets that consist of rows and columns. It is available to users after concurrent access to avoid any hassle in the data.

The web-based features of the project management system make it easy to create, update, and remove items from a list.

2.      SharePoint Workflows

There is a set of decisions and tasks that give you the right outcomes. They are similar to the automated application that handles the execution of business processes. To save your time and effort, you can use a set of templates in SharePoint. Consistency and efficiency can be gained by this.

There are different roles in the system.

  • Creator: The person who will create the template of workflow.
  • Author: The person who will configure the workflow of your organization using a workflow template.
  • Initiator: This person will start a new workflow instance for a list item or document. They have permission to terminate the workflow if needed.
  • Participant: This individual performs the task associated with the workflow

3.      SharePoint Search

The basic feature allows users to enter and execute search queries. The recent website is where the scope of search is. The search application processes the query and returns results that match the query.

Links to libraries, lists, sites, documents, or web pages might be included in the search results. Permissions, previous searches, and the context in responding to your queries are what the search engine needs. If you add words to the search query box, it will return solutions.

4.      SharePoint Libraries

The host has features to store, group, modify, filter, and capture vital data about the content stored. The library can be used to store the content in the data.

A library allows the members to manage, create, collect, and update files collaboratively. One of the many benefits of SharePoint is that you also get access to a great number of default libraries for specific purposes. You get the freedom to use default library apps to build new libraries.

5.      SharePoint Project Site

There are many components that support project management in this template.

  • A summary of the project.
  • There is a task timeline.
  • There is a task list
  • There is a calendar
  • The document library has a lot of papers.
  • Task management features are built in.

“It’s convenient to handle tasks and projects hassle-free with this method.”

What are the pros and cons of SharePoint?

Pros of SharePoint

  • Many Features: It has a diverse set of features like task management, document management, security information, and asset library. This gives your organization a seamless experience in sharing, managing, and storing information in the digital world.
  • Office 365 Integration: Office 365 products work seamlessly with SharePoint. Your organization can leverage all products and connect them with SharePoint.
  • Integration: There are great exclusive functionalities with SharePoint. You can also integrate extensions with existing businesses, including CRM and ERM. This will make it easier for organizations to get access to information.
  • Customization: Many organizations are choosing SharePoint as it can be molded to meet various business requirements. It gives you different types of enterprise solutions, intranets, portals, collaborative workspaces, and more.
  • Reliability: With Microsoft support, you can rely upon solutions during setup, installation, and more. They will provide answers to the technical problems you come across in SharePoint.
  • Collaboration: SharePoint aims to increase employee participation if used properly. You can use it as a central hub for messages, video chat, schedule meetings, and other productivity tools.
  • Data Security: Microsoft SharePoint online has advanced level protection. The data transmissions are protected using the best encryption method. There is two-factor authentication to identify the correct users.

 Cons of SharePoint

  • Less Control: Once you move to cloud services, you get control of the front-end and could disrupt your business requirements.
  • Increases Bandwidth: It is a slow and painful experience after migrating with Office 365 and may increase your bandwidth.
  • Extra Development Efforts: Consider the additional time, issues, and cost required in case of integration. This might affect the productivity of the employees.
  • Extensive Features are complicated: With a wide range of SharePoint features and benefits, you get confused. It consumes more time to invest in tailoring the perfect features and functions.

The Last Takeaway!

The best features, pros and cons of SharePoint have been provided by us. It is perfect for small, medium, and large businesses that need team collaboration.

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